A short guide to chairing effective meetings
- Ensure your meeting has a purpose and clearly communicated desired outcome
- Develop a written agenda and distribute
- Invite only relevant people
- Choose the right environment that is comfortable
- Avoid distractions. Encourage participants to turn off mobile phones
- Start on time and stick to your agenda
- Give others adequate opportunity to speak
- Capture discussion points, resolutions and actions via a meeting minutes
- Close the meeting with an around the table invitation to speak up again
- Distribute the minutes of meeting to all attendees within 48 hours of the meeting
