Meeting Minutes Template Download (Word Version)


  • Fully editable version in MS Word
  • 2 Pages
  • PDF version included for reference

The key to an effective meeting is a clear purpose and desired outcome along with the capturing of action items and resolutions. Our basic meeting minutes template as featured in our online course ‘Manage Construction Project Scope’ contains all the necessary items that should be captured.

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A short guide to chairing effective meetings

  • Ensure your meeting has a purpose and clearly communicated desired outcome
  • Develop a written agenda and distribute
  • Invite only relevant people
  • Choose the right environment that is comfortable
  • Avoid distractions. Encourage participants to turn off mobile phones
  • Start on time and stick to your agenda
  • Give others adequate opportunity to speak
  • Capture discussion points, resolutions and actions via a meeting minutes
  • Close the meeting with an around the table invitation to speak up again
  • Distribute the minutes of meeting to all attendees within 48 hours of the meeting

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